Convert a Meeting from Agenda to Minutes Mode (Android)

When you first create a meeting, the system automatically places the meeting into agenda mode. While the meeting is in agenda mode you can set up the meeting details. After the meeting has been converted to 'Minutes Mode', you can take attendance for the meeting.

You can revert the meeting mode from minutes to agenda. You can also distribute minutes and agenda.

• Required User Permissions:

  • You need one of the following:

    • 'Admin' level permissions on the project's Meetings tool.

    • 'Read Only' level permissions or higher on the project's Meetings tool with the 'Update Meeting' granular permission enabled on your permissions template.

1. Navigate to the Meetings tool on an Android device.

2. Tap the meeting you want to convert to minutes.

3. Tap Convert to Minutes.
   
   Note: The meeting details will now indicate 'Minutes Mode,' which means you have completed all meeting planning and are ready to take notes on the meeting.
   

4. To add minutes to the meeting, do the following:

   1. Tap the Business tab.

   2. Tap Add a meeting item.

   3. Tap the 'Minutes' field to add minutes to the meeting.
      

5. Tap Save.

6. To roll back the meeting mode from Minutes to Agenda, do the following:

   1. Tap the icon (located next to Edit) in the meeting screen.

   2. Choose the Revert to Agenda option.
      This option allows you to move the meeting back from Minutes mode to Agenda mode.

7. To distribute minutes and agendas, do the following:

   1. To distribute meeting minutes, tap the icon (located next to Edit) in the follow-up meeting screen and choose the Distribute Minutes option.

   2. To distribute agenda, tap the icon (located next to Edit) in the meeting screen and choose the Distribute Agenda option.