What are Procore's standard budget views?

Answer

In Procore, a budget view is a visual layout for your budget data. Using Procore's budget view feature in the Company Admin tool (see Set up a New Budget View), you can create customized views of your construction project's budget. You can also use one of the default budget view templates that are available by default.

  • Procore Standard Budget View

  • Procore Standard Budget (Custom Reporting View)

  • Blank Budget View

  • (Multi-Level) Procore Standard Budget View

  • Procore Labor Productivity Cost View

Procore Standard Budget View

All Procore company accounts include the 'Procore Standard Budget' view, which is the default view that is available for use with the project's Budget tool. This view can also be customized as described in Set up a New Budget View.

Example

Procore Standard Budget View

The illustration below shows you the default layout for the 'Procore Standard Budget' view, as it looks when assigned to a project's Budget tool.

budget-standard-budget-view

Default Columns

The following table details the default column and layout of the 'Procore Standard Budget' view.

Column Name

Column Type

Column Format

Description

Sub Job

Standard

n/a

If sub jobs are enabled in Procore, this column shows the name of the sub job associated with the budget line item.

Division

Standard

n/a

Shows the division associated with the budget line item.

Cost Code

Standard

n/a

Shows the cost code associated with the budget line item.

Cost Type

Standard

n/a

Shows the cost type associated with the budget line item.

Original Budget Amount

Standard

Currency

Shows the original budget amount for the budget line item.

Budget Modifications

Standard

Currency

Shows the amount of a budget modification for the budget line item.

Approved COs

Source

n/a

Shows the Prime Contract Change Orders in the Approved status by default. It also provides advanced options that permit you to include/exclude change orders in other statuses and Prime Contracts. This column is also used to calculate the 'Forecast to Complete' value in the budget line item.

Revised Budget

Calculated

Currency

Shows the total amount of any Budget Modifications + Approved COs. This column is also used to calculate the 'Forecast to Complete' value in the budget line item.

Pending Budget

Source

Currency

Shows the all budget changes in the Pending - statuses for the budget line item.

Committed Costs

Source

Currency

Shows the commitment costs for subcontracts in the Approved and Complete statuses, purchase orders in the Approved status, and change orders in the Approved status. It also provides advanced options that permit you to include/exclude other status options for commitments and change orders.

Direct Costs

Source

Currency

Shows direct costs in the Pending, Revise and Resubmit, and Approved status.

Job to Date Costs

Calculated

Currency

Shows Direct Costs + Subcontractor Invoices.

Pending Cost Changes

Source

Currency

Shows subcontracts in the Out for Signature status, purchase order contracts in the Processing, Submitted, Partially Received, and Received Status, and change orders in the Pending - statuses.

Projected Costs

Calculated

Currency

Shows Committed Costs + Direct Costs + Pending Cost Changes.This column is also used to calculate the 'Forecast to Complete' value in the budget line item.

Forecast to Complete

Standard

Currency

Shows an automatic calculation of the Projected Budget - Project Costs.

Estimated Cost at Completion

Calculated

Currency

Calculates the Projected Costs + Forecast to Complete.

Projected Over/Under

Calculated

Currency

Calculates the Projected Budget - Estimated Cost at Completion.

1 The Budget Changes column requires users to migrate their data to the new Budget Changes feature. See Migrating to Budget Changes from Budget Modifications.

2 This column reflects contract values from Procore's Commitments tool. However, the commitment must be set to a specific status. To learn more, see What are the default commitment statuses in Procore?

Procore Standard Budget (Custom Reporting View)

By default, the columns in the 'Procore Standard Budget (Custom Reporting View)' exactly matches the columns in the 'Procore Standard Budget' view. You can use this view to create a customized budget view to use as a source for generating custom reports with the Company and Project level Reports tool. To learn how to set up a budget view for custom reporting, see Set Up a Budget View for Custom Reporting.

Example

Procore Standard Budget (Custom Reporting View)

The illustration below shows you the default layout for the 'Procore Standard Budget (Custom Reporting View)', as it looks when assigned to a project's Budget tool.

custom-reporting-view.png

Default Columns

The following table details the default column and layout of the 'Procore Standard Budget (Custom Reporting View).'

Column Name

Column Type

Column Format

Description

Sub Job

Standard

n/a

If sub jobs are enabled in Procore, this column shows the name of the sub job associated with the budget line item.

Division

Standard

n/a

Shows the division associated with the budget line item.

Cost Code

Standard

n/a

Shows the cost code associated with the budget line item.

Cost Type

Standard

n/a

Shows the cost type associated with the budget line item.

Original Budget Amount

Standard

Currency

Shows the original budget amount for the budget line item.

Budget Modifications

Standard

Currency

Shows the amount of a budget modification for the budget line item.

Approved COs

Source

n/a

Shows the Prime Contract Change Orders in the Approved status by default. It also provides advanced options that permit you to include/exclude change orders in other statuses and Prime Contracts. This column is also used to calculate the 'Forecast to Complete' value in the budget line item.

Revised Budget

Calculated

Currency

Shows the total amount of any Budget Modifications + Approved COs. This column is also used to calculate the 'Forecast to Complete' value in the budget line item.

Pending Budget

Source

Currency

Shows the all budget changes in the Pending - statuses for the budget line item.

Committed Costs

Source

Currency

Shows the commitment costs for subcontracts in the Approved and Complete statuses, purchase orders in the Approved status, and change orders in the Approved status. It also provides advanced options that permit you to include/exclude other status options for commitments and change orders.

Direct Costs

Source

Currency

Shows direct costs in the Pending, Revise and Resubmit, and Approved status.

Job to Date Costs

Calculated

Currency

Shows Direct Costs + Subcontractor Invoices.

Pending Cost Changes

Source

Currency

Shows subcontracts in the Out for Signature status, purchase order contracts in the Processing, Submitted, Partially Received, and Received Status, and change orders in the Pending - statuses.

Projected Costs

Calculated

Currency

Shows Committed Costs + Direct Costs + Pending Cost Changes.This column is also used to calculate the 'Forecast to Complete' value in the budget line item.

Forecast to Complete

Standard

Currency

Shows an automatic calculation of the Projected Budget - Project Costs.

Estimated Cost at Completion

Calculated

Currency

Calculates the Projected Costs + Forecast to Complete.

Projected Over/Under

Calculated

Currency

Calculates the Projected Budget - Estimated Cost at Completion.

Blank Budget View

The Blank Budget View provides you with a basic set of budget columns to manage a simple budget.

Example

Blank Budget View

The illustration below shows you the default layout for the 'Blank Budget View', as it looks when assigned to a project's Budget tool.

blank-budget-view-ungrouped.png

Default Columns

The following table details the default column and layout of the 'Blank Budget View.'

Column Name

Column Type

Column Format

Description

Sub Job

Standard

n/a

If sub jobs are enabled in Procore (see Enable Sub Jobs on Projects for WBS), this column shows the name of the sub job associated with the budget line item.

Division

Standard

n/a

Shows the division associated with the budget line item.

Cost Code

Standard

n/a

Shows the cost code associated with the budget line item.

Cost Type

Standard

n/a

Shows the cost type associated with the budget line item.

Budget Unit Qty

Standard

n/a

Shows the unit quantity for the budget line item.

Budget UOM

Standard

n/a

Shows the UOM for the budget line item

Budget Unit Cost

Standard

n/a

Shows the unit cost for the budget line item.

Original Budget Amount

Standard

n/a

Shows the original budget amount for the budget line item.

Budget Modifications

Standard

n/a

Shows the amount of a budget modification for the budget line item.

(Multi-Level) Procore Standard Budget View

This budget view provides users with a multi-level cost code structure. This view can also be customized as described in Set up a New Budget View.

Example

(Multi-Level) Procore Standard Budget View

The illustration below shows you the default layout for the '(Multi-Level) Procore Standard Budget View', as it looks when assigned to a project's Budget tool. It also shows your budget when grouped by Sub Job and Cost Type.

multi-level-standard-budget-view.png

Default Columns

The following table details the default column and layout of the '(Multi-Level) Procore Standard Budget View.'

Column Name

Column Type

Column Format

Description

Cost Code Level 1

Standard

n/a

This column shows the first level of the multi-level cost code associated with the budget line item.

Cost Code Level 2

Standard

n/a

This column shows the second level of the multi-level cost code associated with the budget line item.

Cost Code Level 3

Standard

n/a

This column shows the third level of the multi-level cost code associated with the budget line item.

Cost Code Level 4

Standard

n/a

This column shows the fourth level of the multi-level cost code associated with the budget line item.

Cost Code Level 5

Standard

n/a

This column shows the fifth level of the multi-level cost code associated with the budget line item.

Cost Type

Standard

n/a

This visible column shows the cost type associated with the budget line item.

Budget Unit Qty

Standard

n/a

Shows the unit quantity for the budget line item.

Budget UOM

Standard

n/a

Shows the UOM for the budget line item

Budget Unit Cost

Standard

n/a

Shows the unit cost for the budget line item.

Original Budget Amount

Standard

n/a

Shows the original budget amount for the budget line item.

Budget Modifications

Standard

n/a

Shows the amount of a budget modification for the budget line item.

Project

Standard

n/a

Shows the name of the project.

Sub Job

Standard

n/a

If sub jobs are enabled in Procore, this column shows the name of the sub job associated with the budget line item.

Forecast to Complete

Standard

n/a

Shows an automatic calculation of the Projected Budget - Project Costs.

Non-Budgeted Source View

All Procore company accounts include the 'Non-Budgeted Source View.' This view helps you identify non-budgeted items in a projects by showing contracts, change orders, direct costs, and change events. This view can also be customized as described in Set up a New Budget View.

Example

Non-Budgeted Source View

The illustration below shows you the default layout for the 'Non-Budgeted Source View,' as it looks when assigned to a project's Budget tool. It also shows your budget grouped by Sub Job and Division.

non-budgeted-source-view.png

Default Columns

The following table details the default column and layout of the 'Non-Budgeted Source View.'

Column Name

Column Type

Column Format

Description

Sub Job

Standard

n/a

If sub jobs are enabled in Procore, this column shows the name of the sub job associated with the budget line item.

Division

Standard

n/a

Shows the division associated with the budget line item.

Cost Code

Standard

n/a

Shows the cost code associated with the budget line item.

Cost Type

Standard

n/a

Shows the cost type associated with the budget line item.

Budget Unit Qty

Standard

n/a

Shows the unit quantity for the budget line item.

Budget UOM

Standard

n/a

Shows the UOM for the budget line item

Budget Unit Cost

Standard

n/a

Shows the unit cost for the budget line item.

Original Budget Amount

Standard

Currency

This visible column shows the original budget amount for the budget line item.

Budget Modifications

Standard

Currency

This visible column shows the amount of a budget modification for the budget line item.

Project

Standard

n/a

This hidden columns provides the project information.

Prime

Source

Currency

This visible column shows prime contracts and prime contract change orders associated with the budget line item.

All Direct Costs

Source

Currency

This visible column shows all of the direct costs associated with the budget line item.

Commitments

Source

Currency

This visible column shows the purchase orders and subcontractors associated with the budget line item.

Change Event ROM

Source

currency

This visible column shows the estimated Rough Order of Magnitude (ROM) value for any change events associated with the budget line item.

Procore Labor Productivity Cost View

The 'Procore Labor Productivity Cost' budget view provides project teams with the ability to include production quantities on the project's budget. See What are 'production quantities'? Building off the Real-Time Labor Costing feature, the 'Procore Labor Productivity Cost' budget view is designed to provide self-performing and specialty contractors with the ability to gain greater insight into your project's production rates to make better decisions that maximize profit margins. With this release, you can:

  • Add and import production units to a project's budget in Procore's Financial Management tools: Budget, Change Events, and Change Orders.

  • Collect production units from field personnel with Timecard Entries in the Daily Log and both the Timecards and Timesheets tools.

  • Track and compare budgeted production units to installed production units using Procore's Budget and Reports tools.

By default, Procore provides its users with a standard 'Procore Labor Productivity Cost' budget view, which is available to your company's Procore Administrator in the Company level Admin tool.

Example

Procore Labor Productivity Cost Budget View in the Budget Tool

The illustration below shows you the recommended layout for the 'Procore Labor Productivity Cost' budget view, as it will look when applied to your project's Budget tool.

budget-procore-labor-prod-cost-view.png

Default Columns

The following table details the default columns provided with the 'Procore Labor Productivity Cost' budget view. In the Description column, the following symbols represent the operator for a calculation:

  • add (+)

  • subtract (-)

  • multiply (*)

  • divide (/)

Column Name

Column Type

Column Format

Column Description

Column Configuration

Revised Budget

Calculated

Currency

Shows the Original Budget amount, plus the Budget Change amount, plus the Approved COs amount.

Original Budget Add (+) Budget Changes Add (+) Approved COs

Direct Costs

Source

Currency

Shows the Direct Costs amount.

Source Category: Direct Costs Source: Direct Costs Source Filtering: Status = Pending, Revise and Resubmit, Approved

Direct Costs Unit Cost

Source

Number

Shows the actual cost per unit for direct costs.

Direct Costs Divide (/) Direct Costs Unit Qty

% Budget Complete

Calculated

Percent

Shows how much of the current budget amount for the budget line item is estimated to be used based on the real-time labor hours and actual labor cost.

Estimated Cost w/ Timesheet Hours Divide (/) Revised Budget

Projected Labor Cost at Completion

Calculated

Currency

Shows the projected labor cost at completion for the budget line item.

Projected Hours at Completion Multiply (*) Direct Costs Unit Cost

Projected Labor Cost Over/Under

Calculated

Current

Shows the Revised Budget minus the Projected Labor Cost at Completion.

Revised Budget Subtract (-) Project Labor Cost at Completion

Revised Budgeted Unit Qty

Calculated

Number

Shows the Budget Production Qty plus the Approved COs Production Qty.

Budget Unit Qty Add (+) Approved CO Units

Budget UOM

Standard

n/a

Shows the Unit of Measure (UOM) for the budget line item.

n/a

Timesheet Hours 1

Source

Number

Shows all Timecard Entry Hours. You can optionally apply Status filters to narrow the data in the view.

Source Category: Timecard Entry Hours Source: Timecard Entry Hours Filtering: None

% Hours Used

Calculated

Percent

Shows how much of the current budget unit qty (labor hours) have been used based on time submitted in Procore.

Timesheet Hours Divide (/) Revised Budget Unit Qty

Earned Hours

Calculated

Number

Shows the number of labor hours earned (merited) based on the work produced to date for that cost code.

Revised Budget Unit Quantity Multiply (*) % Complete Production

Projected Hours at Completion

Calculated

Number

Shows the estimated labor hours needed to complete production for the cost code based on the work produced to date.

Timesheet Hours Divide (/) % Complete Production

% Complete Production

Calculated

Percent

Shows the percentage of the production quantity has been installed to date of the current budgeted production quantity for the cost code.

Actual Qty Installed Divide (/) Revised Budgeted Production Qty

Production UOM

Source

n/a

Shows the UOM for the budgeted production quantity (i.e., for the cost code on the line item).

Source Category: Production UOM Source: Budgeted Production UOM Source Filtering: n/a

Revised Budgeted Production Rate

Calculated

Number

Shows the actual budgeted production rate based on labor hours and installed quantities to date.

Revised Budgeted Production Qty Divide (/) Revised Budget Unit Qty

Actual Production Rate

Calculated

Number

Shows the actual budgeted production rate based on labor hours and installed quantities to date.

Actual Qty Installed Divide (/) Timesheet Hours

Variance Production Rate

Calculated

Number

Shows the difference between the current budgeted production rate and the actual production rate. A positive number indicates you are performing faster than expected. A negative number indicates you are performing slower than expected.

Actual Production Rate Subtract (-) Revised Budgeted Production Rate

1The 'Labor Productivity Cost' budget view is only available to customers using Procore's Resource Tracking tools. However, the 'Timesheet Hours' column can be added to other budget views. To learn how to add the column, see Can we import our third-party timecard entries to work with the 'Timesheet Hours' column in Procore's Budget tool?

See Also

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