What fields are in an estimate and how are they calculated?

Background

After adding takeoffs for the project, you can view project estimates, set labor costs and profit margins, and generate downloadable proposals. You can also manually enter information on an estimate without takeoffs. Each section on the Estimating page displays the appropriate elements of the project’s proposals, such as material quantity and costs, labor and labor costs, inclusions and exclusions, and an overall summary of the proposal. See What fields are in an estimate and how are they calculated?

Answer

Data in an estimate typically flows left to right, and then into the summary section.

There are two different ways that you can show labor in an estimate.

Individual Labor Rate - When using labor rates, you set the labor rate as the cost per hour/minute, and then indicate how many minutes or hours are needed. You can also include a 'difficulty' multiplier that indicates how many people are needed to perform the work.
Unit Cost Pricing for Labor - When using unit cost pricing for labor, labor is set at a flat rate. It calculates labor as Quantity x Labor Cost.

Based on your settings, you will see different fields in the estimate.

Tip

The default setting for how you show labor is configured in your tool's settings:

Bid Board and Portfolio Planning tool - Configure Bid Board Settings
Estimating tool - Configure Default Estimating Settings

You can also update the settings for a specific project by clicking vertical ellipsis for the estimate, and turning the "Use 'Unit Cost' pricing for labor" toggle ON or OFF. Clipboard Ef72e5906b9b656762a889be584abadea

Labor Rate

Show/Hide Field Descriptions and Calculations

Estimate Section

Column Name	Column Type	Override?	Description
Budget Code	Source	Yes	A budget code combination of cost code, cost type, sub job, and custom segments, that creates corresponding line items in your budget. Default settings for an item or assembly are configured in your Cost Catalog.
Quantity	Source	Yes	The quantity of the item as calculated in the takeoff. The default quantity is equal to 2D takeoff quantity + 3D takeoff quantity.
Unit Cost ($)	Source	Yes	The cost of a single item. Default cost settings for the item are configured in your Cost Catalog.
Waste (%)	Source	Yes	A percentage of material over the actual estimated quantity. The default setting is set in the 'Summary' section of the estimate of the estimate, under 'Lost Time & Waste'.
Subtotal Item Cost ($)	Calculated	Yes*	The subtotal cost of an item's materials, equipment, or other, as determined by the cost item type in the Cost Catalog. Subtotal item cost is equal to Quantity x (1+ Waste %) x Item Cost. *Total cost can be overridden on Group level.
Margin/Markup (%)	Source	Yes	Your profit margin for the item cost, as a percent for the item. Margin is based on the sales price. Markup is calculated based on the cost of the item. The default setting for Material, Equipment, Subcontractor, Travel is set in the 'Summary' section of the estimate.
Sales Price ($)	Calculated	No	Sales price is equal to: Total Cost x ( 1 + Markup) OR Total Cost / (1 - Margin).
Subtotal Item Sales ($)	Calculated	No	Subtotal Item Sales is equal to Sales Price x Quantity.
Profit ($)	Calculated	No	Profit is equal to Total Sales - Total Cost.
Unit Labor (mins, hrs)	Source	Yes	Labor time needed for a single item. The default labor settings for an item or assembly are configured in your Cost Catalog.
Labor Rate	Source	Yes	How much one (1) hour of labor costs. The default rate is set in the 'Summary' section of the Estimate.
Difficulty	Source	Yes	The difficulty factor to account for job complexity. The default difficulty is set in the 'Summary' section of the Estimate.
Total Labor (hrs)	Calculated	No	Total Labor is equal to Quantity x Labor (hrs) x Difficulty.
Total Labor Cost ($)	Calculated	No	Total Labor Cost is equal to Total Labor x Labor Rate.
Labor Margin/Markup (%)	Source	Yes	Your profit margin/markup for labor. Margin is based on the sales price. Markup is calculated based on the cost of the labor. The default is set in the 'Summary' section of the Estimate.
Total Labor Sales ($)	Calculated	No	Total Labor Sales is equal to: Total Labor Cost x ( 1 + Labor Markup) OR Total Labor Cost / (1 - Labor Margin).
Total Cost ($)	Calculated	No	Total Cost ($) is equal to: Subtotal Item Cost + Total Labor Cost ($)
Total Cost / sq ft	Calculated	No	Total Cost / sq ft is equal to: Total Cost ($) + Project Square Feet (This number is entered in the project Admin tool - Project Information)
Total Cost (%)	Calculated	No	Total Cost (%) is equal to: A percentage of Total Cost ($) over the Total Sales ($).
Total Sales ($)	Calculated	No	Total Sales ($) is equal to: Subtotal Item Sales ($) + Total Labor Sales ($)
Notes	Standard	Yes	Notes may be typed into this column for each item. Notes are NOT private and will be visible to other users with permissions to view the estimate.
Tax	Source	Yes	Turn on or off material tax for individual items. All other items are considered taxable. Default settings for an item or assembly are configured in your Cost Catalog.

Summary Section

Global Rates

Column Name	Column Type	Override?	Description
Global Labor Cost	Standard	Yes	The default cost of labor per hour. When set, this updates the 'Labor Rate' column for all rows in the estimate with the Labor item cost type.
Global Labor Sales Rate	Calculated	No	This is equal to Global Labor Cost + Labor Margin/Markup that is set in the 'Summary' section.

Labor and Materials

Note

These do NOT currently reflect cost types incorporated into budget codes or your work breakdown structure.

Column Name	Column Type	Override?	Description
Total Labor	Calculated	No	Total Labor is equal to the sum of Labor Hours for all rows in the estimate with the Labor item cost type.
Difficulty	Standard	Yes	The difficulty facto to account for job complexity. When set, this updates the 'Difficulty' for all rows in the estimate with the Labor item cost type.
Lost Time & Waste %	Standard	Yes	The default percentage per cost type, based on the item type from the Cost Catalog. When set, this updates the percentage Lost Time & Waste for all rows in the estimate with that cost type.
Total Cost ($)	Calculated	No	For Labor, this is equal to Quantity x Difficulty x Labor Rate, for all rows in the estimate with the labor item cost type. For all other cost types, Total Cost is equal to the sum of Cost x Quantity for all rows in the estimate for that cost type.
Profit Markup/Margin %	Standard	Yes	The default markup/margin for the cost type. When set, this updates the percentage Markup/Margin for all rows in the estimate with that cost type. Margin is based on the sales price. Markup is calculated based on the cost of the item.
Total Sales	Calculated	No	Total Sales is equal to the sum of Total Cost x ( 1 + Markup) OR Total Cost / (1 - Margin) for all rows in the estimate for that cost type.
Total Profit $	Calculated	No	Total Profit is equal to Total Sales - Total Cost for each cost type.

Additional Adjustments

Column Name	Column Type	Override?	Description
(Legacy) Overhead	Calculated	No	Overhead is equal to Overhead % x Total Sales.
(Legacy) Discount	Calculated	No	Discount is equal to (Total Sales + Overhead $) x -Discount %.
Custom	-	-	Add Adjustments to an Estimate

Taxes

Note

These do NOT currently reflect cost types incorporated into budget codes or your work breakdown structure.

Column Name	Column Type	Override?	Description
Labor Tax %	Standard	Yes	The percent at which to apply tax to labor.
Labor Tax $	Calculated	No	Labor Tax is equal to (Total Labor Sales + Overhead) x Labor Tax %.
Material Tax %	Standard	Yes	The percent at which you want to apply tax to materials.
Material Tax $	Calculated	No	Material Tax is equal to Total Material Sales x Materials Tax %.
[Other Taxes]			Based on what other cost types you have, you will see additional taxes. Other taxes is equal to Total [type] Sales x [type] Tax.
Total Taxes	Calculated	No	Total Taxes is equal to Labor Tax + Material Tax + [Other Tax].

Others

Column Name	Column Type	Override?	Description
Bonding	Standard	Yes	How much insurance percentage you pay based on Total Sales, Adjustments, and Taxes. Bonding is equal to (Total Sales + Total Adjustments + Taxes) x Bonding %.
[Custom Adjustments]	Standard	Yes	Additional adjustments added. The amount is equal to (Total Sales + Total Adjustments+ Taxes) x [Custom Adjustment %].
Total Other	Calculated	No	Total Others is equal to the sum of all adjustment amounts in this section.

Total

Column Name	Column Type	Override?	Description
Total	Calculated	No	The Total Sales Price + Total Adjustments + Total Taxes + Total Other.

Unit Cost Pricing for Labor

Show/Hide Field Descriptions and Calculations

Estimate Section

Column Name	Column Type	Override?	Description
Budget Code	Source	Yes	A budget code combination of cost code, cost type, sub job, and custom segments, that creates corresponding line items in your budget. Default settings for an item or assembly are configured in your Cost Catalog.
Quantity	Source	Yes	The quantity of the item as calculated in the takeoff. The default quantity is equal to 2D takeoff quantity + 3D takeoff quantity.
Unit Cost ($)	Source	Yes	The cost of a single item. Default cost settings for the item are configured in your Cost Catalog.
Waste (%)	Source	Yes	A percentage of material over the actual estimated quantity. The default setting is set in the Summary Section for Lost Time & Waste.
Subtotal Item Cost ($)	Calculated	Yes*	The subtotal cost of an item's materials, equipment, or other, as determined by the cost item type in the Cost Catalog. Subtotal Item cost is equal to Quantity x (1+ Waste %) x Item Cost. *Total cost can be overridden on Group level.
Margin/Markup (%)	Source	Yes	Your profit margin for the item cost, as a percent for the item. The default setting for Material, Equipment, Subcontractor, Travel Margin/Markup is set as the Markup/Margin % in the Summary Section. Margin is based on the sales price. Markup is calculated based on the cost of the item.
Sales Price ($)	Calculated	No	Sales price is equal to: Total Cost x ( 1 + Markup) OR Total Cost / (1 - Margin).
Subtotal Item Sales ($)	Calculated	No	Subtotal Item Sales is equal to Sales Price x Quantity.
Profit ($)	Calculated	No	Profit is equal to Total Sales - Total Cost.
Unit Labor Cost ($)	Source	Yes	The cost of labor per hour. Default settings for an item or assembly are configured in your Cost Catalog.
Total Labor ($)	Calculated	Yes*	Total Labor is equal to Quantity x Labor Cost. *This can be overridden at the Group level.
Labor Margin/Markup (%)	Source	Yes	Your profit margin/markup for labor. Margin is based on the sales price. Markup is calculated based on the cost of the labor. The default is set in the 'Summary' section of the Estimate.
Total Labor Sales ($)	Calculated	No	Total Labor Sales is equal to Total Labor $ x ( 1 + Labor Markup) OR Total Labor $ / (1 - Labor Margin).
Total Cost ($)	Calculated	No	Total Cost ($) is equal to: Subtotal Item Cost + Total Labor ($)
Total Cost / sq ft	Calculated	No	Total Cost / sq ft is equal to: Total Cost ($) + Project Square Feet (This number is entered in the project Admin tool - Project Information)
Total Cost (%)	Calculated	No	Total Cost (%) is equal to: A percentage of Total Cost ($) over the Total Sales ($).
Total Sales ($)	Calculated	No	Total Sales ($) is equal to: Subtotal Item Sales ($) + Total Labor Sales ($)
Notes	Standard	Yes	Notes may be typed into this column for each item. Notes are NOT private and will be visible to other users with permissions to view the estimate.
Tax	Source	Yes	Turn on or off material tax for individual items. All other items are considered taxable. Default settings for an item or assembly are configured in your Cost Catalog.

Summary Section

Labor and Materials

The following are available for each Cost Item type (material, labor, equipment, subcontractor, and travel), defined in your Cost Catalog. See How do Cost Catalog item types relate to cost types in Procore?Note: These do NOT currently reflect cost types incorporated into budget codes or your work breakdown structure.

Column Name	Column Type	Override?	Description
Lost Time & Waste %	Standard	Yes	The default percentage per cost type, based on the item type from the Cost Catalog. When set, this updates the percentage Lost Time & Waste for all rows in the estimate with that cost type.
Total Cost ($)	Calculated	No	Total Cost is equal to the sum of Cost x Quantity for all rows in the estimate for that cost type.
Profit Markup/Margin %	Standard	Yes	The default markup/margin for the cost type. When set, this updates the percentage Markup/Margin for all rows in the estimate with that cost type. Margin is based on the sales price. Markup is calculated based on the cost of the item.
Total Sales	Calculated	No	Total Sales is equal to the sum of Total Cost x ( 1 + Markup) OR Total Cost / (1 - Margin) for all rows in the estimate for that cost type.
Total Profit $	Calculated	No	Total Profit is equal to Total Sales - Total Cost for each cost type.

Additional Adjustments

Column Name	Column Type	Override?	Description
(Legacy) Overhead	Calculated	No	Overhead is equal to Overhead % x Total Sales.
(Legacy) Discount	Calculated	No	Discount is equal to (Total Sales + Overhead $) x -Discount %.
Custom	-	-	Add Adjustments to an Estimate

Taxes

Column Name	Column Type	Override?	Description
Labor Tax %	Standard	Yes	The percent at which to apply tax to labor.
Labor Tax $	Calculated	No	Labor Tax is equal to (Total Labor Sales + Overhead) x Labor Tax %.
Material Tax %	Standard	Yes	The percent at which you want to apply tax to materials.
Material Tax $	Calculated	No	Material Tax is equal to Total Material Sales x Materials Tax %.
[Other Taxes]			Based on what other cost types you have, you will see additional taxes. Other taxes is equal to Total [type] Sales x [type] Tax.
Total Taxes	Calculated	No	Total Taxes is equal to Labor Tax + Material Tax + [Other Tax].

Others

Column Name	Column Type	Override?	Description
Bonding	Standard	Yes	How much insurance percentage you pay based on Total Sales, Adjustments, and Taxes. Bonding is equal to (Total Sales + Adjustments + Taxes) x Bonding %.
[Custom Adjustments]	Standard	Yes	Additional adjustments added. The amount is equal to (Total Sales + Total Adjustments + Taxes) x [Custom Adjustment %].
Total Others	Calculated	No	Total Others is equal to the sum of all adjustment amounts in this section.

Total

Column Name	Column Type	Override?	Description
Total	Calculated	No	The Total Sales Price + Total Adjustments + Total Taxes + Total Other.

What fields are in an estimate and how are they calculated?

Background

Answer

Labor Rate

Estimate Section

Summary Section

Global Rates

Labor and Materials

Additional Adjustments

Taxes

Others

Total

Unit Cost Pricing for Labor

Estimate Section

Summary Section

Labor and Materials

Additional Adjustments

Taxes

Others

Total

See Also