Create Automatic Billing Periods

A Billing Period defines the billing cycle used by a project's team and invoice contacts on Procore's invoices and progress billings. In addition to defining the frequency of the billing cycle (for example, monthly or weekly), a billing period also defines the billing cycle's start/end date and the due date for the invoice or progress billing.

• Required User Permissions

• Additional Information:

  • When you create a new billing period Procore automatically sets:

    • The new billing period's status to Open.

    • The previous billing period's status to Closed.

    • There can only be one (1) billing period in the Open status at any given time.

  • You can only create billing periods in the Project level Invoicing tool.

    • You cannot create or manage billing periods at the Company level.

  • These Invoice Management features rely on billing periods:

    • To create a new invoice, a Procore project must have one (1) Open billing period. See Create a Subcontractor Invoice.

    • To compile subcontractor invoice backups, keep all previously invoiced billing periods in the 'Billing Periods' table in the Closed status. Compile Subcontractor Invoice Backups with the Invoicing Tool. Never delete a billing period after it's linked to an invoice. See Edit Billing Periods.

    • To automatically complete amounts on owner invoices with data from other Procore tools, billing periods and dates on supported financial items must match the billing period dates on the invoice. See How does Procore automatically complete amounts on an upstream invoice?

• Add Invoice Contacts to a Purchase Order or Subcontract

1. Navigate to the project's Invoicing tool.

2. Optional: Click the Billing Periods tab.

3. Click the Create Billing Period button.
   

4. In the 'Set Up Billing Period' dialog box, click Automatic.

5. Under 'Automatic', configure the billing period's settings as follows:
   

   • Frequency

     • Monthly. Select this option then choose the date you want the billing period to start.

     • Weekly. Select this option then choose the date you want the billing period to start.

     • Never. Select this option to never create an automatic billing period.

        Tip

       When would I choose the 'Never' option? If you have previously configured Procore to automatically create new billing periods, you can cancel that process at a later time by clicking Create Billing Period and selecting the 'Never' option in the Automatic tab as described above. This overrides the tool's previous billing period creation settings and stops Procore from creating new ones.

   • Start Date. Select the date of each month you want the billing period to start.

      Note

     • To create automatic billing periods that occur after your selected 'Start Date', you must manually create the first billing period on your project with the Invoicing tool. See Create Manual Billing Periods.

     • Keep in mind that Procore creates automatic billing periods for future periods on the future period's start date. For example, if you want to automatically create billing periods that start on the first of the month, Procore automatically creates the new billing period on the first of each month.

   • End Date. Select the date of each month you want the billing period to end.

   • Due Date. Select the date of each month you want the invoice to be due.

6. Click Save.

• Create a Subcontractor Invoice