Add Business Entities as a Payor

To comply with Know Your Customer (KYC) regulations, Procore Pay requires the collection of Beneficial Owner and Business Controller information. For payors using Procore Pay, your business is responsible for maintaining accurate information on the 'Business Entities' page within the Payments Settings of the Company level Payments tool.

• Required User Permissions

• Additional Information:

  • To comply with Know Your Customer (KYC) regulations, Procore Pay is required to collect relevant business ownership information. See Why does Procore Pay collect business ownership details?

1. Navigate to the Payments tool.

2. Click the Payments Settings icon.
   This opens the Payments Settings page. The 'Business Entities' page in the 'Payments Processing' tab is active by default and lists each Business Entity that pays invoices for your company's Procore Pay software.

Add Business Information

1. On the Business Entities page, click Open Account.
   This opens the Business page.

2. Enter the required business information for the entity.

    Important

   For verification purposes, your entries must exactly match the information on legal documents. See Why does Procore Pay collect business ownership details? and How does Procore Pay collect, secure, and verify sensitive information?

   • Business Name. Enter the official legal name of the business, exactly as it appears on legal documents.

   • Doing Business As. If your business operates under a name that's different from its legal name, enter that name here.

   • Street Address. Enter the primary street address of the business, as it appears on legal documents.

   • Street Address Line 2. If your address includes an apartment, suite, or unit number, enter it here.

   • City. Enter the city where the business is located.

   • State. Enter the state where the business is located.

   • ZIP Code. Enter the ZIP code for the business address.

   • Country. Select the country where the business is located.

   • Phone Number. Enter the primary phone number for the business.

   • Website. Provide the URL of the business's official website.

   • State of Headquarters. Select the state where the business's main administrative office is located.

   • State of Incorporation. Select the state where the business was legally incorporated.

   • Country of Incorporation. Select the country where the business was legally incorporated.

   • EIN. Enter the business's Employer Identification Number, which is required for tax purposes.

   • Business Type. Choose one of these options: Corporation, LLC, or Partnership.

3. Place a checkmark in the I have read and accept the Procore User Terms of Service box.

4. Click Next.

Add Business Controllers

1. On the Business Controllers page, choose one of the options:

   • Click Add Business Controller to add the controller's information.
     OR

   • Click Save and Exit to continue at a later time.
     OR

   • Click Next to continue.

2. Enter the following information:

    Important

   For verification purposes, your entries must exactly match the information on legal documents. See Why does Procore Pay collect business ownership details? and How does Procore Pay collect, secure, and verify sensitive information?

   • First Name. Enter the legal first name of the business controller.

   • Last Name. Enter the legal first name of the business controller.

   • Title. Enter the professional title or position of the business controller.

   • Date of Birth. Enter the data of birth (MM/DD/YYY) of the business controller.

   • Social Security Number. Enter the Social Security Number (SSN).

   • If the controller owns at least 25% of the business, place a checkmark in the This person is a beneficial owner box.

   • Residential Street Address. Enter the current residential street address of the business controller.

   • Residential Street Address Line 2. If the street address includes an apartment, suite, or unit number, enter it here.

   • City. Enter the city where the business controller is located.

   • State. Enter the state where the business controller is located.

   • ZIP Code. Enter the ZIP code for the residential street address.

   • Country. Select the country where the residential street address is located.

   • Email Address. Enter the business controller's email address.

   • Phone Number. Enter the primary phone number for the business controller.

3. Click Create.

4. Choose one of the options:

   • Click Add Business Controller to add another entry.
     OR

   • Click Save and Exit to continue at a later time.
     OR

   • Click Next to continue.

Add Beneficial Owners

1. On the Beneficial Owners page, choose one of the options:

   • Click Add Beneficial Owner to add a beneficial owner.
     OR

   • Click Save and Exit to continue at a later time.
     OR

   • Click Skip and Submit if the business has no beneficial owner.

2. Enter the required information:

    Important

   For verification purposes, your entries must exactly match the information on legal documents. See Why does Procore Pay collect business ownership details? and How does Procore Pay collect, secure, and verify sensitive information?

   • First Name. Enter the legal first name of the beneficial owner.

   • Last Name. Enter the legal first name of the beneficial owner.

   • Title. Enter the professional title or position of the beneficial owner.

   • Date of Birth. Enter the data of birth (MM/DD/YYY) of the beneficial owner

   • Social Security Number. Enter the Social Security Number (SSN) of the beneficial owner

   • Percentage Owned. Enter the exact percentage of the business that the beneficial owner directly or indirectly owns.

   • Residential Street Address. Enter the current residential street address of the beneficial owner.

   • Residential Street Address Line 2. If the street address includes an apartment, suite, or unit number, enter it here.

   • City. Enter the city where the beneficial owner's residential address is located.

   • State. Enter the state where the beneficial owner's residential address is located.

   • ZIP Code. Enter the ZIP code for the beneficial owner.

   • Country. Select the country where the beneficial owner.

   • Email Address. Enter the beneficial owner's email address.

   • Phone Number. Enter the primary phone number for the beneficial owner.

3. On the Beneficial Owners page, choose one of the options:

   • Click Add Beneficial Owner to add another beneficial owner.
     OR

   • Click Save and Exit to continue at a later time.
     OR

   • Click Submit if you are ready to start the verification process.
     To learn more about the verification process, see How does Procore Pay collect, secure, and verify sensitive information?