Edit a Timecard Entry in the Company Level Timesheets Tool

• Required User Permissions

• When you edit a signed timesheet, the employee must sign it again.

• Zero hour entries are supported to enter time off and per diem.

• To edit an 'Approved' timecard entry, first change its status to 'Pending' or 'Reviewed'.

• Timecard entries can only be marked as 'Completed' in the Company level Timesheets tool.

• After a timecard entry has been marked as completed, edits are no longer permitted.

• Edit a Single Timecard Entry

• Bulk Edit Timecard Entries

Edit a Single Timecard Entry

1. Navigate to the company's Timesheets tool.

2. Locate the timecard entry to edit.

3. Enter the timecard information for labor. Show/Hide Fields

    Notes

   Project Timesheets Administrators configure how time is collected for each project. Additionally, each some fields can be configured as required, optional, or hidden.

   • Classification: The resource classification.

   • Codes

     • Task Code: A combination of Cost Codes and Sub Jobs. See Enable Task Codes.
       Tip: Administrators can limit the task code selections that appear in this list. See Configure Advanced Settings: Company Level Timesheets.

     • Cost Code: The cost code associated with the time entry.
       Tip: Administrators can limit the cost code selections that appear in this list. See Configure Advanced Settings: Company Level Timesheets.

     • Sub Job: Select from the drop-down menu the sub job associated with the time entry.

   • Location: The location where the work was performed.

   • Time

     • Total Time: The total time worked for the day.

     • Start Time: The time the resource started working.

     • Stop Time: The time the resource stopped working.
       Note: You will only see the Start and Stop fields if you have configured your settings to show these fields. See Configure Advanced Settings: Project Level Timesheets.

     • Lunch Time: The amount of time taken for a lunch break.
       Notes:

       • The amount of time selected will be subtracted from the Total Time.

       • This field will only be available if Start Time and Stop Time is enabled.

     • Time Type: Select the type of pay being entered.

       • Regular Time

       • Double Time

       • Exempt

       • Holiday

       • Overtime

       • PTO

       • Salary

       • Vacation

   • Billable: Select to indicate whether or not the entry is billable.

   • Time Type Rules. Mark the checkbox to automatically enforce overtime rules.

   • Description: Additional comments that will show in the timecard entry.

   
   Entries save automatically.

Bulk Edit Timecard Entries

1. Navigate to the company's Timesheets tool.

2. Select the time period by clicking the arrows next to the Work Week label.

3. Mark the checkbox next to time entries from the same project.

4. Click Bulk Actions and choose the Edit option.
   

   • Start Time. Select the desired start time for the shift.

   • Stop Time. Select the desired stop time for the shift.

   • Total Time. Enter the total time your company's Timesheets tool is configured for entry of hours worked.

   • Time Type. Select the time type.

5. Click Apply Changes.

6. Click Save Changes.

• Approve a Timecard Entry in the Company Level Timesheets Tool