Choose a Scheduling Path

The first step in using the Scheduling tool is determining your source of truth. Procore offers two primary workflows to suit your team's needs:

• Option 1 (Read-Only): This path is ideal for projects where the master schedule logic is maintained in an external third-party tool. Procore acts as a collaborative window—imported data is grayed out by design to preserve master logic. This option serves as your foundation for field execution, unlocking a separate, editable Lookahead tab where field teams can build out granular day-to-day plans. All dates are preserved exactly as they appear in the imported file. Re-importing a schedule under this path overwrites and replaces the previously uploaded schedule in its entirety.

• Option 2 (Editable): This path allows you to manage your project schedule entirely within Procore. Whether you start from a blank slate or perform a one-time import to transition off external software, you can leverage Procore's dynamic, real-time logic updates. Future file imports under this path append new activity information rather than overwriting existing tasks. (Note: Lookahead features are not currently available for Option 2).

• Required User Permissions:

  • Admin' level permissions on the project's Scheduling tool.

• Supported File Types:

  • Standard: Phoenix (.ppx), Microsoft Project (.mpp), and Primavera P6 (.xer).

  • New Beta Formats: As of July 21, 2026, native file imports are now supported in Open Beta for Asta Powerproject (.pp) and MS Project XML (.xml/ MSPDI). Note that Asta .pp and MS Project. xml formats support import only; exports are not available. Go to Manage Features With Procore Explore to join the beta.

• Third-Party File Management (Save vs. Save As):

  • When updating an external schedule file to re-import into Procore, always use Save.

  • Do not use Save As. Using Save As creates a brand new schedule file with new internal activity IDs/GUIDs. Attempting to re-import a Save As file into Procore will trigger an error because it breaks breaks associations with existing Lookaheads and submittals.

1. Navigate to the project's Scheduling tool.

2. Choose your scheduling path.

Option 1: Import a Read-Only Schedule

1. Ensure your master schedule is saved in a supported format ( .mpp, .xer, .ppx, .pp, or .xml ).

2. Click Import Read-Only Schedule.

3. Click Attach File(s) to select the file from your computer or drag-and-drop the file into the upload panel.

4. Click Import.

   • Note: Imported master schedule data is grayed out by design to preserve master logic. However, this unlocks the Lookahead tab for field team collaboration.

   • Note: Re-importing an updated file using this option completely overwrites the previous schedule.

Option 2: Create an Editable Schedule

1. Choose your starting method:

   • File Import (Option 2.1): Click Attach File(s) or drag-and-drop an existing schedule file. Future imports will append new activity information to existing tasks.

   • Start from Scratch (Option 2.2): Set the Start Date, select a default calendar, and click Create.

2. Click Import (if uploading a file) or Create (if starting from scratch).