Sage Intacct® Setup Guide

Exporting commitments from Procore to Sage Intacct® requires one general purchasing configuration and four specific Purchasing Transaction Definitions.

1. Navigate to Purchasing → Setup → Configuration.

2. In the Unit of measure section:

   • Select a Default Group from the dropdown menu.

   • Check the "Enable Custom units of measure" box.

3. In the Enable functionality section, check the box for 'Convert transactions by price - Allow override of item's default conversion type'.

   • This enables the importation of commitments that are amount-based.

• PC Purchase Orders

• PC Subcontracts

• PC Change Orders

• PC Commitment Invoices

These transaction definitions can be configured to meet your organization’s needs combined with the following Procore specific requirements.

1. Navigate to Purchasing → Setup → Transaction Definitions.

2. Click Add.

3. Input the following values into the Properties Section:

   • Template name: PC Purchase Orders / PC Subcontracts

   • Description: Procore Purchase Orders / Procore Subcontracts

   • Template type: Order

   • Workflow category: Order

   • Status: Active

   • Enable primary document workflow: Checked

   • Enable Change order workflow: Checked

   • Document type: Source Document
     Note: Transaction numbering will not need to be enabled.

4. Input the following values into the Accounting Section:

   • Transaction posting: Set to Do not post.
     Note: Consult your Sage Intacct® consultant if a different selection is required.

   • Enabled retainage: Checked.

5. Input the following values into the Workflow Section:

   • Partial conversion handling: Leave Transaction Open.

   • Default AP term: Select your most common term (e.g., Net 30).

6. Under the Additional information section, ensure that Enable Scope and Enable external reference are selected
   Note: If you selected General Ledger for Transaction posting, consult your Accounting team regarding the Posting Configuration tab.

7. Navigate to the Security Configuration Tab and input the following values:

   • Edit policy: All.

   • Allow edit of vendor: Never.

   • Delete policy: All.

   • Create policy: New document or Convert.

   • Create transactions in: Top level or Entity.

8. Click Save.

1. Navigate to Purchasing → Setup → Transaction Definitions.

2. Click Add.

3. Input the following values into the Properties Section:

   • Template name: PC Change Orders

   • Description: Procore Change Orders

   • Template type: Order

   • Workflow category: Order

   • Status: Active

   • Enable Change order workflow: Checked

   • Document type: Change Document

   • Transaction numbering: Must be enabled. (Recommended name: "Commitment Change Orders").

4. Input the following values into the Accounting Section:

   • Transaction posting: Consult your Sage Intacct® consultant on whether to post entries.

   • Enabled retainage: Checked.

5. Input the following values into the Workflow Section:

   • Partial conversion handling: Close Transaction.

   • Default AP term: Select your most common term (e.g., Net 30).

6. Under the Additional information section, ensure that Enable Scope and Enable external reference are selected
   Note: If you selected General Ledger for Transaction posting, consult your Accounting team regarding the Posting Configuration tab.

7. Navigate to the Security Configuration Tab and input the following values:

   • Edit policy: All.

   • Allow edit of vendor: Never.

   • Delete policy: All.

   • Create policy: New document or Convert.

   • Create transactions in: Top level or Entity.

8. Save.
   

1. Navigate to Purchasing → Setup → Transaction Definitions.

2. Click Add.

3. Input the following values into the Properties Section:

   • Template name: PC Commitment Invoices

   • Template type: Invoice

   • Workflow category: Invoice

   • Status: Active

   • Transaction numbering: Vendor Invoice

4. Input the following values into the Accounting Section:

   • Transaction posting: Accounts Payable

   • Enabled retainage: Checked.

5. Input the following values into the Workflow Section:

   • Transaction conversion: Select both PC Subcontracts and PC Purchase Orders.

   • Partial conversion handling: Leave Transaction Open.

6. Navigate to the Posting Configuration Tab and input the following values:

   • Item GL Group: Select all cost types that will be used in Procore.

   • GL Mapping: Choose the appropriate Debit/Credit and GL Account information associated with these cost types.

   • Offset: Ensure at least one account is selected as Is Offset.

7. Click Save.