Analyze Variance Between Budget Snapshots

If you maintain a project's budget in Procore, you can record how your budget changes over time with the snapshot feature. You might want to create a snapshot at the end of each month, after you update your budget.

Every project team needs to know what is changing month-over-month, so that risk can be identified and mitigated. With the Analyze Variance feature in the Budget, you can compare snapshots directly to each other, or to your Current Budget, to identify variance down to the most granular, line-item level. This allows project teams to quickly and easily identify where things are shifting on the project, directly in the Budget, without the need for side spreadsheets.

• Required User Permissions:

  • To create a snapshot, 'Standard' level permissions or higher on the Project level Budget tool.

  • To view all snapshots created in a project, 'Read Only' level permissions or higher on the Project level Budget tool.

• Additional Information:

  • The Budget view Analyze Variance tool does not allow comparison of quantity-based columns between snapshots or current data. Only columns that allow for aggregation (summary of values vertically) are included in this tool.

• Create a Budget Snapshot

Analyze Line Item Variance on the Budget Tab

This action analyzes variance by comparing a snapshot with the active budget.

1. Navigate to the project's Budget tool.

2. Select a standard or custom budget view from the View drop-down menu.

3. Optional: Select a snapshot from the Snapshot drop-down menu.
   Note: The Current snapshot is selected by default.

4. Select a snapshot from the Comparison Snapshot drop-down menu to compare the snapshots.

5. Click the Configure icon.
   

6. In the Configure panel, under Comparison Settings, click the toggles to enable or disable the following settings:

   • Comparison Data. Displays the values for line items from the comparison snapshot.

   • Variance Data. Displays the differences in values for the line items between the snapshots.
     

     Tip

     Procore recommends enabling only the Variance Data toggle to quickly identify budget deviations without cluttering your view with full comparison values.

7. Click the Variance icon in a budget column to expand it and view the snapshots and variance values based on your settings.

Analyze Aggregate Variance Between Snapshots on the Project Status Snapshots Tab

This action analyzes the aggregate variance between two snapshots.

1. Navigate to the project's Budget tool.

2. Click the Project Status Snapshots tab and select a standard or custom budget view from the View menu.

3. Click the snapshot Name to open it.

4. On a column where it's available, click the Variance icon.
   This expands the column to show the Current, Previous, and the Variance between the two snapshots.

   Example

   This example shows the Current, Previous, and Variance columns that appear when you click the Variance icon on a column.