Review and Finalize a Receipt

Required User Permissions

A receipt must be submitted before it can be reviewed and finalized.

When a receipt is finalized, the status is changed to 'Final'.

After a receipt has been finalized, you cannot change the status or edit core details. However, you can still add notes, attach files, or update custom fields.

Finalizing a receipt automatically updates each item’s 'Quantity Received' and 'Quantity Available' inventory count.

To finalize a receipt, the received amount cannot exceed the ordered or shipped quantity. To receive more than the ordered or shipped quantity, an overage must be created on the receipt to account for the extra materials.

For Customers using Project Financials:

• To finalize a receipt, you must also have 'Standard' level permissions or higher to project's Commitments tool:

  • 'Standard' users can only finalize receipts during an open billing period because the system automatically generates an invoice.

  • 'Admin' users can finalize receipts in any existing billing period, whether it is open or closed.