Procore Pay is available in the United States. It is designed for General Contractors and Owner-Builders who act as their own General Contractors on a job. Procore Pay extends the Invoice Management functionality in the Procore web application to handle the payment process between general and specialty contractors.
With Procore Pay, manual holds can be applied to A Subcontractor Invoice is a request for payment submitted by a business or individual who has entered into a binding agreement with another contracting party. In Procore, a subcontractor invoice is an equivalent term for a payable invoice. payments for a variety of reasons. These include quality issues, such as when delivered work is subpar or warranty support is uncertain. Holds might also be applied for incomplete work, work not meeting the specified quality level, contract disputes, financial concerns, or compliance issues. Whatever your reason for applying a hold, Procore Pay users can apply these hold types on subcontractor invoices:
Invoice Holds. A In Procore Pay, a Payments Admin is a designated Procore user who administers the Company level Payments tool for that company's Procore account. Typically, one (1) or a small number of trusted users are designated to perform the tasks associated with this role. In Procore Pay, a Payments Disburser is a Procore user granted permission to create and view disbursements in the Company level Payments tool. Because of the sensitive nature of payments, only a Payments Admin can add/remove disbursers. An Invoice Administrator is a person or group of people responsible for collecting, reviewing, and creating invoices in Procore. An invoice administrator can be any person in your organization (for example, a project manager, an accountant, or a team of bookkeepers) who have been granted the appropriate permissions to manage invoices on your contracts and/or fundings., , , and users with 'Admin' level permissions on the Payments tool can create an invoice hold to alert users about a hold on a specific subcontractor invoice.
Vendor Holds. A In Procore Pay, a Payments Admin is a designated Procore user who administers the Company level Payments tool for that company's Procore account. Typically, one (1) or a small number of trusted users are designated to perform the tasks associated with this role. In Procore Pay, a Payments Disburser is a Procore user granted permission to create and view disbursements in the Company level Payments tool. Because of the sensitive nature of payments, only a Payments Admin can add/remove disbursers. or , can apply a vendor hold to an invoice to alert users to pause payments on all of the vendor's invoices.
When creating a hold, users can also choose to share the hold with an invoice contact. Users can also edit the details of a hold. Once the conditions are satisfied, users can release the hold.
Additional Information:
Users with the required user permissions create any number of Invoice or Payment holds on a subcontractor invoice. To learn more, see What permissions do you need to manage holds on subcontractor invoices?
To prevent Procore Pay users from creating disbursements that include subcontractor invoices with active holds, a Payments Admin must Configure Payment Requirements as a Payor.
Depending on your role and permissions settings, you can navigate to a subcontractor invoice from one of these tools:
When you see the Holds tab on the subcontractor invoice, continue with the steps in Edit Holds.
In the Holds tab on the subcontractor invoice's Payment Requirements, locate the hold to modify and click Edit.
In the Holds card, update the following information:
Hold Type. If you have the appropriate permissions, you can change the hold type from the drop-down list. See What permissions do I need to manage holds on a subcontractor invoice?
Description. Enter a description for the payment hold. This is a free-form text entry field.
Attachments. Choose from these options:* Click the Attach Files button to open the Attach Files window. Then upload the file(s) and click Attach.
OR* Use a drag-and-drop operation to add one or more file attachments to the manual hold.
Choose one (1) of these options:
Save. Click this button to save the changes. This keeps the hold in its current Applied or Released state.
Save and Apply. If the hold is in the Released state, click this button to save the changes and apply the hold to the invoice.
Save and Release. If the hold is in the Applied state, click this button to save the changes and release the hold from the invoice.
Procore creates the hold and applies it to the selected invoice. This action is logged in the invoice's Change History tab.
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