Procore Pay is available in the United States. It is designed for General Contractors and Owner-Builders who act as their own General Contractors on a job. Procore Pay extends the Invoice Management functionality in the Procore web application to handle the payment process between general and specialty contractors.
When using Procore Pay to send payments, a Payor's In Procore Pay, a Payments Admin is a designated Procore user who administers the Company level Payments tool for that company's Procore account. Typically, one (1) or a small number of trusted users are designated to perform the tasks associated with this role. In Procore Pay, a Payments Disburser is a Procore user granted permission to create and view disbursements in the Company level Payments tool. Because of the sensitive nature of payments, only a Payments Admin can add/remove disbursers. or can use the Company level Payments tool to manage payment holds. Invoice administrators can manage holds with the Project level Invoice Management tools.
With Procore Pay, manual holds can be applied to A Subcontractor Invoice is a request for payment submitted by a business or individual who has entered into a binding agreement with another contracting party. In Procore, a subcontractor invoice is an equivalent term for a payable invoice. payments for a variety of reasons. These include quality issues, such as when delivered work is subpar or warranty support is uncertain. Holds might also be applied for incomplete work, work not meeting the specified quality level, contract disputes, financial concerns, or compliance issues. Whatever your reason for applying a hold, Procore Pay users can apply these hold types on subcontractor invoices:
Invoice Holds. A In Procore Pay, a Payments Admin is a designated Procore user who administers the Company level Payments tool for that company's Procore account. Typically, one (1) or a small number of trusted users are designated to perform the tasks associated with this role. In Procore Pay, a Payments Disburser is a Procore user granted permission to create and view disbursements in the Company level Payments tool. Because of the sensitive nature of payments, only a Payments Admin can add/remove disbursers. An Invoice Administrator is a person or group of people responsible for collecting, reviewing, and creating invoices in Procore. An invoice administrator can be any person in your organization (for example, a project manager, an accountant, or a team of bookkeepers) who have been granted the appropriate permissions to manage invoices on your contracts and/or fundings., , , and users with 'Admin' level permissions on the Payments tool can create an invoice hold to alert users about a hold on a specific subcontractor invoice.
Vendor Holds. A In Procore Pay, a Payments Admin is a designated Procore user who administers the Company level Payments tool for that company's Procore account. Typically, one (1) or a small number of trusted users are designated to perform the tasks associated with this role. In Procore Pay, a Payments Disburser is a Procore user granted permission to create and view disbursements in the Company level Payments tool. Because of the sensitive nature of payments, only a Payments Admin can add/remove disbursers. or , can apply a vendor hold to an invoice to alert users to pause payments on all of the vendor's invoices.
When creating a hold, users can also choose to share the hold with an invoice contact. Users can also edit the details of a hold. Once the conditions are satisfied, users can release the hold.
Action | Designated Procore Pay Roles | Permissions Level on Procore Tools | |||
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Payments Admin 1 | Payments Disburser 1 | 'Admin' on Payments 1 | 'Admin' on Commitments (Invoice Administrator) | 'Read-Only' or 'Standard' on Commitments | |
Create an Invoice Hold |
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Edit an Invoice Hold |
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View an Invoice Hold |
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Release an Invoice Hold |
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Create a Vendor Hold |
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Edit a Vendor Hold |
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View a Vendor Hold |
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Release a Vendor Hold |
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Only if your company's Payments Admin configures the Holds Released setting to use the Required and Prevents Payment option. See Configure Payment Requirements as a Payor.
To prevent Procore Pay users from paying invoices, the Required and Prevents Payments option must turned ON for the Holds Released setting.
Important! When the Required and Prevents Payment setting is turned ON, Procore Pay displays an alert banner on the affected subcontractor invoice(s). It also prevents users from creating disbursements until the hold is released. See Release a Manual Hold on an Invoice.
Users with the required user permissions can place a hold on a subcontractor invoice at any time. Holds can also be released at any time. See Create and Apply a Manual Hold on an Invoice.
Procore Pay users with the required user permissions can create and apply holds. To learn how to create a new hold, Create and Apply a Manual Hold on an Invoice.
To learn how to release a hold on an invoice, see Release a Manual Hold on an Invoice. Once a hold is released, it can be re-applied later.
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