Export the Availability Look-Ahead Report

Background

When planning resource assignments, you can export reports that help you understand the availability of your resources. The Availability Look-Ahead report displays what people are currently available for assignments, as well as the date that people with current assignments become available for new assignments.

Things to Consider

  • Required User Permissions

  • Only people with a job title are included in the Availability Look-Ahead report.

  • People listed in the report are grouped by job title.

  • The information in the report reflects your access to information in Resource Planning.

  • Supported File Formats:

    • Comma Separated Values (CSV)

    • Portable Document File (PDF)

Prerequisites

Steps

  1. Navigate to the Company level Resource Planning tool.

  2. Click Reports and select Availability Look-Ahead.

  3. Select the Job Titles you want to see availability for.

  4. Configure your report:

    • How many assignments out would you like to show? Select whether to show 1, 2, or 3 assignments per person.

    • Assignment Column(s) Color. Select the color to differentiate the assignments in the report.

    • What format would you like for people's names? Select the format to display the person's name.

    • Display employees' employee number? Move the toggle to the ON position to display the employee number in the report.

    • Display employees' job title? Move the toggle to the ON position to display the job title in the report.

    • For each assignment, what columns would you like to display? Mark the checkboxes to display the following information in the report:

      • Project Name. The project name.

      • Project Number. The project number.

      • Assignment Start Date. The assignment start date.

      • Assignment End Date. The assignment end date.

      • Assignment Duration. The duration of the assignment.

      • Assignment Status. The assignment's status.

      • State/Province. The state or province of the employee.

      • Role. The person's job title.

    • Would you like to show a 'Available After' date for each resource? Move the toggle to the ON position to display next date the person is available to be assigned.

    • Sort Job Titles by soonest 'Available After' date? Move the toggle to the ON position to sort job titles by the soonest 'Available After' date.

  5. Click the export icon-export-wfp.png icon, then select to download a PDF or CSV.

    • If exporting a PDF, select the page orientation and paper size.

  6. Click Export PDF or Export CSV.

    • Note: If a report does not immediately download, you can check the status by navigating to Reports and Queued Downloads.