Create a Payment Schedule

Using Owner or Specialty Contractor Terminology?

Procore can be configured to use terminology specific to General Contractors, Owners, or Specialty Contractors. Learn how to apply the dictionary options.

  • To learn the differences: Show/Hide

    • This table shows the differences in tool names (bold) and terms across the point-of-view dictionaries for Project Financials.

      Main Contractors
      English (United States) - Default

      Owners
      English (Owner Terminology V2)

      Speciality Contractors
      English (Speciality Contractor Terminology)

      Payment applications

      Payment applications

      Progress Billings

      Owner

      Funding

      Owner

      Owner/Client

      Owner/Client

      MC/Client

      Main Contract Variation

      Funding Variation

      Client Contract Variation

      Main Contracts

      Funding

      Client Contracts

      Revenue

      Funding

      Revenue

      Subcontract

      Contract

      Subcontract

      Subcontractor

      Contractor

      Subcontractor

      Subcontractor Bill of Quantities (SBOQ)

      Contractor Bill of Quantities (CBOQ)

      Subcontractor Bill of Quantities (SBOQ)

      About These Dictionaries

      • Default Setting: The 'General Contractor' dictionary is enabled by default for all accounts.

      • Availability: These alternate dictionaries in italics are available in US English only.

      How to Switch Your Dictionary

      To change your company's terminology to the Owner or Specialty Contractor dictionary, contact your company's . They will work with your Procore Point of Contact to make the change.

Background

Construction businesses operating in Australia and New Zealand are creating payment schedules to facilitate the invoice approval process, as well as claims of work performed by downstream collaborators. In a typical payment schedule workflow, downstream collaborators submit invoices for work performed. The upstream collaborator reviews the invoice and approves the amounts on the claim.

 Note

flag-australia.png The Payment Schedule feature is designed for Procore users in Australia and New Zealand to satisfy the legal requirement to provide claimants with a payment schedule. However, this feature is available for use by all Invoice Management users.

You can export a payment schedule to show the following information:

  • Claimed amounts

  • All 'Approved' amounts

  • Reasons for 'Rejected' amounts

Things to Consider

Prerequisites

Steps

  1. Navigate to the Project level Invoicing tool.

  2. Click the Subcontractor tab.

  3. Locate the most recent invoice in the Invoice # column. The click the link to open it.

     Tips

    • **You can also open invoices from the Commitments tool. To do this, navigate to the Project level Commitments tool. In the Contracts tab, click the Number link, and then click the Invoices tab. Locate the invoice in the Invoices (Requisitions) table and click the Invoice Position or Invoice # link.

    • How do I find the most recent invoice? Review the values in the Invoice Position column. Each invoice is assigned a number, in the order invoices are created. This column sorts invoices from newest to oldest by default. To change the sort order, click the Overflow menu in the column heading and choose one (1) of the Sort By This Column options.

  4. In the invoice, click the Export button and choose PDF from the drop-down menu.

The example below shows a sample payment schedule.

Example

The illustration below shows you an example of a payment schedule.

application-and-certificate-for-payment-summary-sheet.png

continuation-sheet-document-detail.png

See Also

Loading related articles...