Transfer Procore Timecard Entries to QuickBooks® Desktop

Background

If your company processes its payroll using QuickBooks® Desktop, you can transfer the time entries from Procore's Company level Timesheets tool using a simple file export.

 Note

  • The IIF file provides the data structure that Procore needs to ensure that transferred data is formatted as required in QuickBooks®. Your IIF file must match this structure:

    • Cost Codes Numbering

    • Cost Codes Format

    • Time Types (QuickBooks® Payroll Item)

    • Employee Names

    • Customer Names

    • Job Names

  • We do not provide technical support for creating or importing Intuit Interchange Format (IIF) files. Always back up your IIF file in case you need it later.

  • Transferring time entries from Procore does not require the Procore + QuickBooks® Connector.

Things to Consider

Steps

  1. Export a Timer List as an IIF file from QuickBooks® Desktop
    Note:     This step is only required if using QuickBooks® Desktop (2021 or earlier) or QuickBooks® Desktop 2022 or later with Quickbooks® Time.

  2. Configure the Company Timesheets Payroll Settings

  3. Export Time Entries from Procore to Import into QuickBooks® Desktop

  4. Import Procore Time Entries into QuickBooks® Desktop

 Note

Some terms may vary between Procore and QuickBooks® Desktop. The table below is a list of terms as they exist in Procore and in QuickBooks® Desktop

Procore

QuickBooks® Desktop

Cost Code

Service Item

Project Name

Job Name

QuickBooks Customer (Project Admin Settings)

Customer

Day

Date

Time Type

Payroll Item

See Also

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