Invoice Management

PROCORE FOR GOVERNMENT

Available Procore for Government Tools are engineered consistent with the FedRAMP Moderate baseline (Procore for Government is currently "In Process").

Procore for Government's Invoice Management provides a controlled and auditable invoicing process allowing payments to be reviewed, documented, and aligned with each project's contracts, providing a complete, defensible financial record for every construction project.

Invoice Management Tools

Authorized users can access Procore for Government's BIM tools from the project level navigation menu. Under Financial Management, click Prime Contracts (or Funding for owners), Commitments, and Invoicing.

pfg-project-invoice-management

Key Features

Key Tools: Prime Contracts / Funding, Commitments, Invoicing

Key features include:

  • Centralized Invoice Tracking: Gain complete visibility into the status of all subcontractor and owner invoices for any given billing period from a single dashboard.

  • Streamlined Invoice Creation: Simplify the creation of both owner and subcontractor invoices. You can invite subcontractors to bill directly in the system or create invoices on their behalf.

  • Automated Billing Periods: Set up automatic billing periods that align with your accounting cycles to standardize the invoicing schedule across projects.

  • Collaborative Review and Approval: Customize invoice approval workflows to route invoices to the appropriate stakeholders for review. Reviewers can approve or reject individual line items, preventing delaying entire payments.

  • Prevention of Overbilling: Align invoice amounts with the actual work completed by linking them to the project's schedule of values and contract amounts.

  • Customizable Invoice Generation: Use a configurable PDF builder to control the level of detail displayed on owner invoices, tailoring the format to meet specific client or project requirements.

  • Attachment and Document Consolidation: Attach necessary backup documentation to invoices, ensuring all required information is submitted and stored in one organized place.

Important

All financial activities, including the exchange and tracking of lien waivers and the processing of all payments, must be conducted using your organization's own approved financial and payment systems. Procore for Government manages the documentation and approval workflows that precede a transaction; the final processing of funds must occur outside of the platform.