Authorize a Disbursment

The steps to follow depend on whether the Workflows tool is enabled or disabled in your environment. For instructions, see:

  • Workflow Enabled: Start the Payments Workflow & Authorize the Disbursement

  • Workflows Disabled: Authorize the Disbursement

 Important

Once authorized, a disbursement's drawdown instructions and payment orders cannot be canceled. To cancel a disbursement before authorizing it, see Cancel Disbursements Before Authorization as a Payor.

Workflows Enabled: Start the Payments Workflow & Authorize The Disbursement

If the Workflows tool is enabled, a custom payments workflow guides your team through your company's approval process. The system sends an email notification to the assignee for the first step, who then reviews the disbursement and its invoice payments. Your team may have one (1) or multiple workflow steps.

Cliquez ici pour voir les étapes.

Start the Payments Workflow

  1. In the Disbursement # page, click Start Workflow.

    disbursement-start-workflow.png
    The system starts the custom payments workflow configured for the Payments tool. The Workflow Status changes from Not Started to Under Review. A Workflows panel also opens on the right side of the page.

  2. Each assignee(s) on the custom payments workflow must complete their assigned step. For instructions, see Approve or Reject a Disbursement with a Custom Payments Workflow.
    On the Workflows panel, the system shows the name of the current workflow step, the due date, the status of the step, and the name of the assignee.

    disbursement-workflow-in-progress.png

     Conseils

    • Vous souhaitez masquer le panneau Flux de travail du décaissement ? Cliquez sur Masquer le flux de travail.

    • Vous voulez annuler le déboursement ? Cliquez sur Annuler le décaissement. Cette action supprime définitivement le débours. Il ne peut pas être récupéré, mais vous pouvez en créer un nouveau pour le remplacer.

    Once all workflow steps are complete and the disbursement is approved, the Workflows panel shows a record of each step which includes the name of each approver, as well as a date and timestamp for the completed step.

    approval-in-workflow-panel.png

  3. Continue with the next step.

Authorize the Disbursement

Once the disbursement is approved, a Payments Admin or Payments Disburser completes the authorization step. To safeguard your company from the potential for misconduct, Procore requires two (2) different users to handle invoice approval and payment authorization. This helps to prevent a single Procore user from unilaterally approving an invoice and authorizing its corresponding payment.

 Important

Les administrateurs de paiements et les débours ne peuvent pas autoriser un décaissement s’ils sont également le dernier utilisateur à approuver une facture de sous-traitant dans ce décaissement.

  1. In the General tab of the disbursement, click Authorize.

     Pointe

    Vous ne voyez pas le bouton Autoriser ? Si votre entreprise a activé l’outil Flux de travail, mais n’a pas configuré de flux de travail de paiements personnalisés pour Procore Pay, une bannière d’alerte apparaît. Consultez les bonnes pratiques pour la création d’un flux de travail de paiements et Configurer les paramètres d’un modèle de flux de travail de paiement.

    authorize-post-workflow.png

  2. Click Authorize.
    The system performs a check to determine if there are any issues to resolve.

  3. If an alert appears at the top of the page, resolve the issue(s) listed in the alert.

  4. In the Authorize panel:

    • Under Drawdown, mark the checkbox to authorize the instructions.

    • Under Payments, mark the checkbox to authorize the .

      authorize-panel-with-workflows.png

  5. Click Authorize.

     Conseils

    Que se passe-t-il ensuite ? Consultez ces conseils pour en savoir plus :

Workflows Enabled: Start the Payments Workflow & Authorize The Disbursement

If the Workflows tool is disabled, a third 'Authorize' step appears on the New Disbursement page. A Payments Admin or Payments Disburser must acknowledge the Drawdown and Payments for the disbursement before clicking Authorize.

Cliquez ici pour voir les étapes.

Authorize the Disbursement
 Important

Les administrateurs de paiements et les débours ne peuvent pas autoriser un décaissement s’ils sont également le dernier utilisateur à approuver une facture de sous-traitant dans ce décaissement.

  1. In the Authorize panel:

    • Under Drawdown, mark the checkbox to authorize the drawdown instructions.

    • Under Payments, mark the checkbox to authorize the payment orders.

      authorize-new-disbursement.png

  2. Click Authorize.

     Pointe

    Que se passe-t-il ensuite ? Consultez ces conseils pour en savoir plus :

Create a Disbursement
Complete the Transactional MFA Challenge